Nowadays, there is a wide range of solutions for online meetings via tools like Hangouts Meet, Zoom meeting. They are becoming a trend that many businesses choose, especially at a time when people are afraid to contact them directly for fear of the current epidemic. The need for convenience, fast and easy, online meetings should be applied to shorten the time, save costs, and effort. Today we will show you how to use Google Meet to hold and join your conferences or classes.
What is Hangouts Meet?
Hangouts Meet is an online meeting software that allows users to organize remote meetings and conferences. It is developed by Google to serve businesses. In addition to chatting, calling, video calling, Hangouts Meet also updates many new features such as:
- Allow sharing links for multiple people to join the meeting without an account.
- It can be called on the go with a mobile device.
- The maximum number of participants is up to 100 people and unlimited call time (in the old Hangout platform, only 25 participants).
- Easily schedule meetings on Hangouts Meet and share with others.
With these outstanding features, Hangouts Meet is more suitable for organizing seminars and meetings in the enterprise than for interpersonal communication.
Why should businesses use Hangouts Meet?
A traditional meeting in the office is not often the most optimal and effective solution for businesses. There will be cases where you cannot go directly to the meeting, such as business trips, urgent tasks that need to be solved immediately. For example, It is the restriction to go out, direct contact with other people like sick or disease. At this time, the online meeting through Hangouts Meet helps you connect quickly. You do not have to miss important information. Convenient, handle the issues that are urgently needed.
Also, Google Meet offers many benefits such as:
Without any Gmail or G Suite accounts, you can still connect to the meeting through the link sent from the creator quickly and. It is a prominent advantage of Hangouts Meet compared to other online meeting software. Besides, Hangouts Meet also supports the mobile platform via the app. Therefore, anywhere you can quickly join the meeting via phone or tablet.
To organize a seminar or a meeting with a large number of employees, you need to hire a suitable location, consider the costs such as waiters, food, drinks, transportation occupy a large sum of money. Through Hangouts Meet, you can maximize all of the overhead expenses because only one device is connected to the network. You can contact everyone.
With short meetings, straightforward content between partners or people in the business, working in many branches, when you organize directly, it will be a waste of time. Because sometimes the time to move back between the two sides is more than meeting time, the solution to use Hangouts Meet is exceptionally reasonable.
With the trend of optimizing the process, saving time and costs, online meetings on Hangouts Meet is the right choice for businesses.
Instructions for using Hangouts Meet
To create a Meet yourself, you need a G Suite account. If not, register before starting!
Note: When registering for a G Suite account, you are only allowed to use it for free for 14 days. Then, it will be charged according to the price list below:
How to create an online meeting room through Hangouts Meet
Step 1: Visit the address: https://meet.google.com/. Then click the “Sign in” button to enter Hangouts Meet.
Step 2: Configure sound and camera by clicking the icon with gear.
When attaching audio devices or cameras to the system, it will automatically recognize and display notifications for you. After checking, click “Done” to complete.
Step 3: Create a new online meeting room or join existing meetings.
You click on the “Join or start a meeting” to create or join a meeting.
If you want to join an online meeting available, enter the meeting code.
If you want to create a new meeting, enter a name for the meeting.
Click “Continue” to continue.
Step 4: To start the meeting, select the “Ask to join.”
Step 5: Share the meeting created for other members
For colleagues or related people to be able to participate in the meeting, you create, copy, and send the newly created meeting link to them.
Each meeting will have a unique access address. The recipient needs to click on the link you send to be able to join the session immediately.
Ask to join the meeting
Step 1: Click the shared link to join the meeting.
For example https://meet.google.com/hqg-sdio-xnv
If you already have a Google account, select “Request to join” to join the meeting.
If you do not have a Google account, enter the name in the box and click “Request to join.
Step 3: When the request for participation is sent, the meeting creator will receive a notification to the Admit or Deny participants.
How to use the presentation feature in Hangouts Meet meetings
Step 1: Select “Present now” in the bottom right corner.
Step 2: Select the item to present, then click “Share” to share the presentation content in the meeting.
Note: Sharing presentation materials with meeting room participants will be via a computer screen. So you have to open the document file on your computer first. Then, you select the open filter to share, not directly stock the data with others.
Scheduling a meeting
The easiest way to plan a Google Meeting is to use Google Calendar through a web browser.
- Log into your Google account through theGoogle Calendar website.
- ClickCreateat the top left.
- Add a meeting name in the pop-up screen.
- Include a meeting time.
- Click More options.
- Tap Add conferencing.
- Choose Hangouts meet from the pull-down menu.
- Add inviteesunder Add Guests.
- Click Save.
- Select Send to send out invitations.
Google Meet or other online meeting applications are one of the trends chosen by many businesses to save time, costs. They also help employees and customers solve emergencies when sickness, disease, working far away, but still ensure work efficiency. The business activities of the business are gradually transforming itself into an online environment to best adapt to any situation. And SEO will be a “bridge” to help enterprises reach the right customers through online search engines. If you want to connect another app, try learning about how to use Zoom Meeting.