Do you often feel stressed because of the heavy workload? Do you feel time goes by but jobs are still stagnant? You wonder how can you accomplish the job well with so little time?
The trick is to organize your work and use your time effectively. This can help you reduce stress and work better. Time management is not an easy thing, it is a skill that takes a lot of time to practice and everyone has their way to manage time. All you need is to find your way.
Here are some ways you can use to manage your time more effectively and increase your work efficiency.
Share your work
Usually, we all have to do more than we want. This often leads to stress and exhaustion. So ask your friends, colleagues or subordinates to share them. This is not running away from your responsibility but an important function of management. However, consider carefully whether those jobs are suitable for their abilities.
Know how to arrange and prioritize jobs
Before starting a new day, make a list of jobs that need immediate attention because unimportant tasks can consume your valuable time. Some tasks need to be completed that day while other unimportant tasks can be transferred the next day. In short, prioritize your work to focus on more important issues.
Delay is one of the worst influences on productivity. It can lead to wasting time and essential energy. You need to avoid it at all costs. That can be a big problem in both your career and your personal life.
Schedule your tasks
Always carry a notebook and list all the tasks you think of. Make a simple “To-Do List” at the start of the day, prioritize tasks, and make sure to implement them. To better manage your time management skills, you can think of dividing into 3 lists: work, family and personal.
Manage work pressure
Stress often occurs when we accept more work than we can. As a result, our bodies start to feel tired and this can affect productivity so don’t be too “workaholic”. You can put yourself under pressure to motivate yourself but make sure this does not shield you from stress and give yourself some time to rest and recover.
Set up deadlines
When you receive a task or intend to do any job, set a deadline and adhere to it at all costs. Try setting a deadline a few days before the task starts so you can complete all tasks as planned. Challenge yourself and complete the deadline. After that, reward yourself when going through difficult tasks.
Most of us think that multitasking is an effective way to do things, but the truth is we do better when we focus on only one thing. Multitasking reduces productivity and should be limited to improving time management skills. You can completely group simple and similar tasks together, complete them all at once to save time. But with independent and important jobs, make sure you can focus and complete them before switching to any other job.
Most successful people have one thing in common: they start the day earlier than others because this gives them time to sit, think, and plan their day. When you wake up early, you are calmer, more creative and more alert. As time goes by, your energy starts to drop that affects your productivity and you can’t do the job well.
Whenever you have free time for 10 – 15 minutes, take a break. Too much stress can affect your body and affect your productivity. Walk, listen to music or practice a short exercise. The best idea is to leave work and spend time with your friends and family.
Know how to say “No”
Reject other jobs if you think you have enough work to do. Please see your To-Do List before agreeing to accept any additional jobs.